Pi / Ci / Pl in one click: quotes in seconds, maximum professionalism
Proforma invoice, commercial invoice, packing list — the three core trade documents. Fill in your product data once in Xiaofan and they generate as clean PDFs automatically. Better yet, AI can read the WhatsApp conversation you just had and drop the model, quantity and price straight into the document. Forward it to the customer as-is.
What it does for you
AI fills it in for you
Just finished discussing model and quantity on WhatsApp? When you generate a Pi, AI reads the chat and fills in product, quantity and price — you only review and confirm.
All three documents covered
Pi for quoting, Ci for settlement and customs, Pl for shipping. All three templates follow standard formats — complete fields, professional layout.
WYSIWYG PDF export
The PDF looks exactly like the preview: clean A4 layout, with stamp, signature and payment info supported. Export and send it straight to the customer.
Reusable data, faster every time
Company info, bank details and standard terms are filled once and reused forever. Product data carries over automatically — changing a quote means changing one number.
A real scenario
The customer chasing a quote at 10 p.m.
Mohammed settles on 1,000 units of A688 at 10 p.m. and asks for a formal quote. The old way: open the laptop → open Excel → find the template → edit the numbers → export → send. Fifteen minutes minimum, formatting not guaranteed.
With Xiaofan: click "Generate Pi" → AI has already read the model and quantity from the chat → check price and terms → export PDF and send. One minute total, and the customer that same night holds a numbered, dated proforma invoice with complete terms. Professional is what trust looks like.
FAQ
- Is the PDF format standard? Can it clear customs?
- Documents follow a standard A4 layout with the standard fields for proforma invoice / commercial invoice / packing list, ready to print and stamp. For customs use, confirm local requirements with your freight forwarder.
- Can I add my company stamp and signature?
- Yes. Upload a stamp image and signature; they're applied at fixed positions on export, and what you see in the preview is what gets printed.
- Can I revise a document and resend?
- Any time. Edit any field and re-export. Product data saved once carries over automatically next time — a new price is a one-number change.